Turn an email thread into a calendar event

What this workflow does

The Turn an email thread into a calendar event workflow reads a Gmail or Outlook thread, identifies the time everyone agreed to, and prepares a Google Calendar event with the right attendees.

People in operations, sales, and recruiting often do this by hand after a scheduling conversation. Incredible handles the repeated reading and calendar entry instead, while asking before it creates the event and sends invitations.

Each run results in a Google Calendar event at the agreed time, with everyone on the email thread invited. The workflow runs on demand and follows the same process each time.

How it works, step by step

The workflow follows the recorded process in the same order every run. The steps below show what you will see from opening the email thread through creating the Google Calendar event.

1. 1Open the email thread. Incredible opens the scheduling thread in Gmail or Outlook.
2. 2Read the agreement. It reads the messages to identify the agreed time and everyone included on the thread.
3. 3Prepare the calendar event. It fills a new Google Calendar event with the agreed time and attendees.
4. 4Confirm and create the event. After asking for your approval, it creates the event and sends the invitations.

Every run follows these steps in order. If a step cannot be completed, the run stops and tells you what happened instead of guessing.

What you need to run it

You need the Incredible desktop app on your Mac or Windows computer, plus your own access to Gmail, Google Calendar, and Outlook. Incredible works in the browser you already use while you are signed in to those apps.

Why teams run this with Incredible

Incredible repeats the same email-to-calendar steps every run, so you do not need to copy the agreed time and attendees by hand. It asks before creating the event or sending invitations. Customer data is not used to train Incredible.