Get started on Windows
Extract every line item from these 30 invoices into one sheet
Turn 30 PDF invoices into one clean table in Google Sheets or Excel
Get started with MacWorks on Mac and WindowsStill copying invoice line items by hand?
What this workflow does
Turn 30 PDF invoices into one clean table in Google Sheets or Excel. The workflow opens invoices from Gmail and Google Drive, reads every PDF, and gives you one sheet containing every extracted line item.
The problem
Finance analysts and operations teams often copy invoice line items into a spreadsheet by hand. They have to open each PDF, find every item, and enter the details into Google Sheets or Excel.
The solution
The workflow extracts every line item by reading the PDF invoices in Gmail and Google Drive. It fills one table in Google Sheets or Excel with the extracted invoice data.
This is what you give
This is what you get
How it works, step by step
- 1
Open the invoice set. Incredible accesses the 30 PDF invoices in Gmail and Google Drive.
- 2
Read every invoice. It opens each PDF and identifies every line item that needs to be transferred.
- 3
Fill the destination sheet. It enters the extracted line items into one table in Google Sheets or Excel.
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Loved by the very best
“It’s not about taking the work away from me—it’s about boosting me. We are seeing higher accuracy and better results across the board”
Håkan EnhagerVP Global IT and Digital, CellMark“Using Incredible is a real game-changer”
Alexander AronssonCEO, Vätternkök“It has been really great to see how both the team and the company have developed. David and Philip have had a clear goal for the company all along.”
Peter SchönHead of Business DevelopmentFrequently asked questions
How do I extract every line item from multiple PDF invoices into one spreadsheet?
Teach Incredible the task once by completing the invoice extraction process while it records your steps. It can then repeat that process for the 30 PDFs and enter the line items into one table in Google Sheets or Excel.
Can this workflow use invoice PDFs from Gmail and Google Drive?
Yes. The workflow can open the selected invoice PDFs from Gmail and Google Drive through the browser where you are already signed in.
Does this invoice extraction workflow work with Google Sheets and Excel?
Yes. The workflow uses Google Sheets and Excel and can fill the destination sheet with the extracted invoice line items. You need your own access to both apps.
What do I need to run the PDF invoice extraction workflow?
You need the Incredible desktop app for Mac or Windows, the 30 PDF invoices, and signed-in access to Gmail, Google Drive, Google Sheets, and Excel. You do not need to write code or connect APIs.
Is my invoice data used to train Incredible?
No. Customer data is not used to train Incredible.
Can I adjust the invoice extraction steps or spreadsheet structure?
The workflow follows the process as it was taught. If you need a different sequence or table structure, teach the workflow using the steps and destination sheet you want it to repeat.
Published Aug 21, 2026 · Updated Aug 24, 2026