AI for QuickBooks
Incredible is a voice-first AI assistant for Mac and Windows that works on top of QuickBooks and the other 3,000+ apps your business already uses. Hold a key, say what you need, and it does the task: looking up an invoice, checking who owes you, categorizing an expense, or drafting a bill for review. QuickBooks has its own AI, Intuit Assist, which helps inside the books. Incredible is different because it acts by voice, works across QuickBooks and your other tools, and, because this touches money, never pays a bill or sends an invoice without your explicit yes.
Last updated July 2026
In short
- Look up invoices, expenses, and balances in QuickBooks by voice, without digging through menus.
- Handle QuickBooks plus your inbox, spreadsheets, and payment tools in one spoken request.
- Never pays a bill, sends an invoice, or moves money without your explicit approval.
- Keeps an audit trail of every action so you can see exactly what happened.
- Can watch QuickBooks and tell you about overdue invoices or a low balance.
What you can say
“Who has overdue invoices right now and how much do they owe?”
Lists the overdue customers and amounts from QuickBooks.
“Draft an invoice for Kirkwood Design for eighteen hundred dollars.”
Prepares the invoice and waits for your yes before sending.
“Categorize the Delta Airlines charge as travel.”
Sets the expense category and asks you to confirm.
“What did we spend on software subscriptions last month?”
Totals the category in QuickBooks and reads it back.
“Send a payment reminder to everyone more than thirty days late.”
Drafts the reminders and shows them before anything sends.
“Record the payment from Hollis Group against their open invoice.”
Matches the payment and waits for your approval to save.
“What is my profit for this quarter so far?”
Pulls the figure from QuickBooks and reads it back.
“Draft a bill for the Ramsey invoice that just came in by email.”
Reads the email, prepares the bill, and holds it for review.
How it works
- Hold your activation key and say what you need done in QuickBooks, in plain words.
- Incredible looks up the invoice, expense, or balance and shows you what it found.
- For anything that moves money, it prepares the action and waits for your explicit yes.
- It completes the task in QuickBooks and any other app involved, then logs what it did.
Incredible vs QuickBooks’s own AI
| Incredible | Intuit Assist | |
|---|---|---|
| Voice-first | Yes, hold a key and speak | Typed prompts inside QuickBooks |
| Scope | QuickBooks plus 3,000+ apps | Focused inside QuickBooks |
| Runs | On your Mac or Windows | In the Intuit cloud |
| Before it moves money | Explicit approval every time | You confirm inside QuickBooks |
| Best at | Cross-app tasks by voice | In-book insights and drafting |
| Audit trail | Every action logged locally | Tracked in QuickBooks |
Can Incredible do bookkeeping tasks in QuickBooks by voice?
Yes. You can ask it to look up invoices, check who owes you, categorize an expense, record a payment, or draft an invoice or bill, all by voice. It reads the real data from QuickBooks and, for anything that changes the books, prepares the action for your approval.
Because it also reaches your inbox and spreadsheets, one request can turn an emailed invoice into a drafted bill, or export a list of overdue customers into a sheet.
How is this different from Intuit Assist?
Intuit Assist is built into QuickBooks and is good there at drafting invoices, summarizing your books, and answering questions about your finances inside the product. It stays within QuickBooks.
Incredible is voice-first and works across QuickBooks and your other tools. Keep Intuit Assist for in-book help; use Incredible when you want a task done by voice or when the work crosses into email, a spreadsheet, or a payment tool.
Will it pay a bill or send an invoice without asking?
No. Because QuickBooks touches money, Incredible never pays a bill, sends an invoice, or records a transaction without your explicit yes. It shows you the amount and the payee before anything happens.
Every action is written to a local audit trail so you have a clear record of what was viewed and what was done. Read-only requests, like checking a balance, change nothing and run without a prompt.
Questions, answered
Can Incredible pay bills for me?
It can prepare a bill payment, but it never pays without your explicit approval. You confirm the payee and amount first.
Does it work with QuickBooks Online?
It works through your connected QuickBooks account using the permissions your login already has.
Will it send invoices on its own?
No. It drafts the invoice and waits for your yes before it sends.
Does it replace Intuit Assist?
No. Intuit Assist keeps helping inside QuickBooks; Incredible adds voice control and cross-app actions.
Can it warn me about overdue invoices?
Yes. It can watch QuickBooks and tell you about overdue invoices or a low balance.
Does it run on Mac and Windows?
Yes, both, using cloud AI models to understand what you say.
Put it to work in your apps.
Download Incredible for Mac or Windows, or see everything it can do.